Reminder

This is a reminder of the upcoming deadline for submitting the Fiscal Operations Report for 2022–23 and the Application to Participate for 2024–25 (FISAP) for the Campus-Based Programs. As announced in the ”2023–24 Award Year Deadline Dates for Federal Perkins Loan, Federal Work-Study, and Federal Supplemental Educational Opportunity Grant Programs” published in the Federal Register on Jan. 18, 2023 (88 FR 2901), the date by which a school must submit the FISAP and the required signature is Friday, Sept. 29, 2023.

All schools requesting Federal Supplemental Educational Opportunity Grant (FSEOG) or Federal Work-Study (FWS) program funds for the 2024–25 award year and/or that had FSEOG or FWS expenditures or Federal Perkins Loan (Perkins Loan) activity for the 2022–23 award year are required to electronically submit a FISAP via the Common Origination and Disbursement (COD) website. Schools that closed during the 2022–23 award year are required to complete and submit a final FISAP to report any 2022–23 Campus-Based expenditures.

The COD website allows a school to complete and submit its FISAP online, receive real-time validation edits, and access prior-year data to assist in completing the FISAP. Schools should review all validation edits and ensure accuracy of the information reported. For information about accessing the FISAP on the COD website and to review important reporting reminders and supplemental instructions related to the CARES Act, refer to the Aug. 1, 2023 Electronic Announcement announcing that the 2024–25 FISAP is available.

The deadline for electronic submission of the FISAP is 11:59 p.m. Eastern time (ET) on Sept. 29, 2023. Transmissions must be completed prior to midnight. Additionally, the signature page must be printed, signed, and mailed by the Sept. 29, 2023, deadline. Signature requirements and instructions can be found in the 2024–25 FISAP Instructions.

REMINDER: As explained in a July 25, 2022 Electronic Announcement, there is a new address for the FSA Partner and School Relations Center located in Fairfax, VA. Note the updated address for mailing signature pages on the 2024–25 FISAP form and instructions.

Click “Submit” – Remember that saving data into the FISAP online is not the same as submitting the FISAP. Data can be entered and saved as a school user works through the form, but it is not actually submitted until the school user clicks on “Submit.”

Consequences for Not Filing the FISAP – 2022–23 Campus-Based funding levels will be reduced to zero ($0) for a school that received 2022–23 Campus-Based funds but fails to file the FISAP by the deadline. This includes schools that closed during the 2022–23 year and drew Campus-Based funds for that year from G5. Any 2022–23 program funds that have been drawn down in G5 will be required to be returned to the Department of Education (the Department). Campus-Based funds for the 2024–25 award year will not be awarded to schools that fail to file the FISAP.

Schools must provide true and accurate data and must not roll forward data previously reported on last year’s FISAP just to meet the deadline.

Note: Failing to accurately and timely file the FISAP may result in referral to the FSA Partner Eligibility and Oversight Services Division for further review and action. These actions may include fines, and a limitation, suspension, or termination of your school’s eligibility to participate in the Campus-Based Programs. In addition, through the signature process, the President/CEO has certified that information in the FISAP is true and accurate and in compliance with legislation and regulations. Providing false and misleading information can result in fines, prison, or both.

Updated Financial Aid Administrator (FAA) Contact Information Required –All Campus-Based notifications are sent via email to the FAA. For timely receipt of these notifications, it is important that a school ensures the accuracy of its FAA contact information, including the FAA email address. A school can update its contact information when submitting the FISAP or by selecting “School Information” then “Demographics” on the Campus-Based section of the COD website. All changes or corrections to contact information must also be updated in the Program Participation Agreement using the E-App website.

Avoid Negative Balances – Make sure the information reported for expenditures of 2022–23 award amounts are accurate and consistent with the amounts drawn in G5. For example, if a school's FWS authorized amount was $50,000 and the school reported an expended amount of $40,000 on the FISAP (Part V, Section E, Field 18), the school's award will be closed out at the expended amount of $40,000 (i.e., the $10,000 difference will be deobligated from G5). If the amount the school has drawn from G5 is different from the expended amount reported on the FISAP, we will assume that the correct expenditures are the amounts reported on the FISAP and certified by the Chief Executive Officer in Part I, Section B. In some cases, this results in a negative balance which is required to be returned by the school to the Department. Using the above example, if the school drew down its entire $50,000 FWS authorization from G5, it would need to return $10,000.

Edit Corrections through Dec. 15, 2023 – Once a FISAP is submitted, the school can submit corrections until 11:59 p.m. ET on Dec. 15, 2023. Data can be entered and saved as a school makes corrections. If corrections are made, remember to submit them. Edits to the FISAP will exist as a draft only until they are submitted. Transmissions must be completed prior to midnight. Note: After the Dec. 15, 2023, deadline for submitting corrections, approval of FISAP change requests is reserved for exceptional issues only.

Online Help is Available 24/7 – If additional help is needed, the COD website has several documents that can be accessed online as well as a series of frequently asked questions and answers (Q&As).

2024–25 FISAP Desk Reference

2024–25 FISAP Instructions

Q&As

If you have any questions about the FISAP submission deadline, contact the FSA Partner and School Relations Center at 1-800-848-0978. You may also email [email protected].